Electronic Data Collection with REDCap

Build and manage online surveys and databases

Electronic Data Collection with REDCap

Research Electronic Data Capture (REDCap) is a secure and easy-to-use web application for building and managing online surveys and databases. It is specifically designed to collect research data, though it can be used for any type of data collection. No background knowledge or technical experience is needed to use REDCap, giving researchers the ability to directly control and manage their own projects.

What can I use it for?

  • Research registries 
  • Randomized clinical trials 
  • Quality Improvement (QI)/ Quality Assurance (QA) projects
  • Intuitive platform for building and managing digital surveys and databases
  • Create and customize data collection instruments and surveys, or use templates
  • Collect and store data via direct entry, surveys, or data import
  • Reporting and exporting capabilities
  • Supports flexible study design
  • Enhanced security requires campus-wide login (CWL) with multi-factor authentication (MFA)
  • International collaborative tool governed by an active consortium of institutional partners
Services and Capabilities
  • Study design & data workflow customization
  • Data migration services (data transformation & automation)
  • Access to several customizations developed by other universities (external modules)
  • Ability to capture participant/patient reported outcomes via mobile devices
  • SMS alerts/notifications for participants & study team
  • Integration with data visualization, biospecimen & medical imaging platform
  • Support for data collection via wearable technology (Fitbit, Apple ResearchKit, Android ResearchStack)
  • E-Consenting support per Research Ethics Board (REB) requirement (automated linkage of e-consent to research data project)
  • Compliance documentation for clinical trials & audits (standard Operating procedures, functional testing, release sign-off)

Advanced Services Offered:

Fully managed study services (Implement, launch, monitor)

Getting Started

Request a new REDCap project

Please allow up to 3 business days for a response from the Data Management Team. If you have any questions, please email fom.redcap@ubc.ca.

Logging into FoM REDCap for the first time

With CWL credentials

  1. Go to FoM REDCap
  2. Log in with your CWL credentials
    • NOTE: You must have an enhanced CWL
    • If you do not, please contact your project administrator or a UBC Staff/ Faculty member on your team to sponsor your account. Please refer to this page for information on how to sponsor a guest.

With PHSA/VCH/PHC credentials

Provincial Health Service Authority (PHSA), Vancouver Coastal Health (VCH), and Providence Health Care (PHC) users can choose to login using their staff login.

  1. Go to FoM REDCap
  2. Log in with your PHSA/VCH/PHC credentials

Training Materials

Virtual REDCap 101 Course

1 – 1.5 hours

In this course, you’ll explore the fundamentals of REDCap, including creating a REDCap project, adding instruments and fields, collecting and exporting data, and publishing your project.

By the end of the course, you’ll be able to build your first REDCap project!

Training by Topic

The following training materials were created in REDCap surveys for an immersive learning experience.

DM Training  Description 
E-Consent Framework Setup  Learn how to use the e-Consent Framework to electronically consent participants using REDCap.
E-Consenting in a separate project: Demo  Learn what a typical design for e-consent projects looks like in which e-consent takes places in one project, and the research data is collected in another.
Field Embedding  Learn how to customize surveys and data collection instruments specifically reposition fields on a form, so they are embedded as a grid/table/group for a more compact user-friendly page. 
Randomization  Learn how to randomize subjects/records in a project. This must be enabled while the project is in Development. 
Gift Card Survey  Learn how to link two surveys from different projects together in the context of sending gift card surveys to your participants. 
REDCap Mobile App  Learn how to collect data offline using the REDCap Mobile App. 
Automated Survey Invitations (ASI)  Learn how  to automatically send survey invitations and reminders to participants when specific conditions are met.
Data Import Tool  Learn how to import data from a spreadsheet directly into your REDCap project using the Data Import Tool.
Multi-Language Management  Learn how to enable participants to select their preferred language when completing surveys.
DM Training  Description 
Data Resolution Workflow  Learn how to document the process of resolving issues with project data with Data Resolution Workflow.
Data Quality Module  Learn how to check for missing data, data in the wrong format, data in hidden fields, among other errors with Data Quality Module.
Record Locking  Learn how to lock forms and records once data is filled out so that only those authorized can make any changes.
Record Level Deletion Options  Learn how to remove all data values from the logs when a record is deleted. This option is only visible to users with the rights to delete records and only when deleting a record as a whole.

DM Training  Description 
Data Access Groups Learn how to manage multi-site or multi-group project that requires that one group is not able to access another group's data using Data Access Groups.
Logging  Learn how to automatically keep a log of all changes in a project.
User Rights  Learn how to grant users access to a REDCap project, and how to manage the rights/permissions of those users. 
DM Training  Description 
REDCap LTS 12.4 New Features  Learn more about the new and improved features in REDCap v12.4.

Where can I get more support with REDCap?

Technical Support:

For REDCap requests, please complete the REDCap request form or contact us.